An International Development Organization is seeking applications from qualified Nigerian nationals for the following

POSITION : Procurement Specialist

Position Summary:

The Procurement Specialist is responsible for assisting with all facets of the day-to-day procurement requirements for a busy international development office.  The scope of the position includes but is not limited to completing procurement-related paperwork, collecting quotations for goods and services, entering procurement information into the project database, managing inventory and conducting spot checks, completing inventory receipts and preparing payment requests. This position will be based in Abuja, with program activities expected to be carried out in the North Eastern states. Travel may be required.

Reporting & Supervision:

The Procurement Specialist reports to the Procurement Director.

Primary Responsibilities:

Primary responsibilities include but are not limited to the following:

Apply procurement and cost-competition principles and bids received for goods and services.
Ensure appropriate procurement actions and checks and balances for all procurement –related functions
In coordination with the Procurement Officer and Procurement Director, procure goods and services for program and operational functions.
Maintain and ensure compliance to developed procurement systems
Supply goods and services to project sites in compliance with project requirements
Ensure up-to-date and complete procurement files for all vendors for both operational and procurement supplies
In coordination with the Procurement Officer and Procurement Director, ensure that all goods and service procurement actions conform to internationally accepted procurement best practices and Nigerian law
Assist in regular procurement system audits and regularly review and verify market prices for standard items
Assist Finance staff with the budget reviews and monitoring against expenditures
Other duties as assigned

Qualifications:

University degree is required.
Minimum three years’ experience in procurement/logistics including contracts and service agreements
Thorough knowledge of internationally accepted procurement best practices
Proficiency with Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
Strong analytical skills are required.
Multi-tasking with positive attitude is required.
Ability to establish and maintain effective, sustainable relationships with project staff and vendors is required.
Prior experience with international organizations or international-funded projects is highly desirable.
Experience working in a conflict environment is a plus.
Proven ability to work under pressure
Fluency in oral and written English is required.
Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required.

POSITION : Grants Manager

Position Summary:
The Grants Manager will serve as the principal point of contact and Manager for Grant Administration. S/he will be responsible to ensure effective and efficient management of grants administration and to ensure flexible, innovative, and rapid-response mechanisms are designed to target key zones within Nigeria. S/he will also ensure that the Grant Management and administrative function is always in compliance with the organizations’ policies and procedures; and will work towards capacity building of the recipients as well as other staff members in the area of grants management.

Reporting & Supervision:
The Grants Manager reports to the Operations Manager/Deputy Chief of Party. The Grants Manager supervises Grants Officers and Grants Specialists.

Primary Responsibilities:

Primary responsibilities include but are not limited to the following:

Provides oversight and management of grants staff and grants program;
Organizes and coordinates organizational staffing structure and workflow of grants staff activities and administration;
Responsible for ensuring quality control and the integrity of the online grant database and ensures that the data in the system is always up-to-date;
Responsible for ensuring compliance with the organization’s grant policies as detailed in the Field Manual and the projects Grant Manual;
Coordinate closely with program staff to ensure timely administration and monitoring of grant agreements;
Coordinate with finance, procurement, and program staff to facilitate grantee kick-off meeting, monitoring and closeout of grant activities;
Provide guidance and interpretation for program staff as well as grantees of organization’s grants policies and procedures and IDO regulation;
Manage the grants and direct implementation pipeline;
Ensure that grant master files are always up-to-date and ready for audit;
Lead the grants management team to serve as a central point of grant activity coordination and facilitation;
Provide support to technical units on grants compliance and the online grants database;
Provide training in grants compliance to project staff;
Other tasks as needed.

Qualifications:

Minimum of five (5) years professional experience (including at least two years of supervisory experience) working in complex and challenging field operational contexts;
Bachelors’ degree or professional accounting/financial qualification is required;
Experience managing teams,
Minimum two years financial administration experience essential
Competent in computers and using financial software essential
Understanding of budget and cost control management essential
Excellent written and spoken English essential
IDO program experience desirable
Grants program experience desirable
Ability to work under pressure and efficiently handle multiple tasks.
Ability to work under own initiative or as a part of a team

Required : 

Interested applicants for this position MUST submit the following documents before 21 January 2016:

A current resume or curriculum vitae (CV) listing all job responsibilities
A cover letter
Three (3) professional references

Please reference the job title and location on the cover letter and resume or CV.

Only short-listed candidates will be contacted.