B.Sc/HND in Accounting or Financial Management with five (5) years relevant experience performing similar role in a well-structured organization. Possession of ACA or ACCA, CFA is highly essential.
Good Understanding of accounting principles, practices and procedure
Experience in finance and administration, budget development and management
Good knowledge in the use of financial management tools /software including QuickBooks, use of Microsoft Word, PowerPoint, Outlook applications etc
High degree of motivation, initiative, independence, reliability, adaptability, and professional maturity
Excellent oral and written communication, interpersonal, presentation, social skills.
Responsibilities
Financial Management and Reporting:
Develop and prepare accurate and timely monthly financial reports and prepare ad hoc reports as needed for budgeting and planning purposes
Ensure account receivables and payables activities are performed accurately and timely
Provide quality control checks ensuring that all valid financial transactions are entered correctly into the relevant accounting systems including the QuickBooks
Ensure financial records are kept in accordance with generally accepted auditing standards and readily available for internal/external reviewers and follow-up on internal/external audit findings
Align IITA’s financial report system with HarvestPlus format and ensure timely submission of quarterly and annual reports to country manager and headquarters
Periodically review strategy, key financial activities and performance reports and take appropriate action to ensure achievement of the institution’s financial objectives
Identify risks and long-term financial implications of intended corporate projects/ initiatives, and advices management accordingly
Manage all finance and accounting operations, including budgets forecasts, audit, payroll, accounts receivable & payable and strategic planning.
Ensure compliance with internal control processes, adherence to donor financial regulations and ensure that all expenses are within approved project budget lines.
Oversee filing of electronic and hard copies of the financial documents and reports and maintenance of payment records of all invoices received
Work with visiting scientists/experts to process transfer of funds and prepare reports of expenditure for special projects
Provide support to contracted partners and state teams in financial management and reporting
Interact with staff to provide support to planning initiatives through financial and management information analyses, reports, and recommendations
Maintain confidentiality on project/staff/partner/vendor finances and observe financial protection guidelines
Budgeting and Budget Management:
Track monthly expenditure against forecasts and work plan budget, informing management on substantial deviation from approved work plan.
Support the development of partners contract and collate mid and year-end financial reports for performance assessment and record keeping
Ensure that appropriate balances are maintained to facilitate smooth project implementation
Prepare monthly budget controls and periodic progress reports to head office Perform other related tasks to be assigned by Supervisor.
Design systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending
Prepare and submit budget using past financial trends and forecast to Country manager for approval
Lead the costing exercise of the annual work plan based on approved funding and previous years expenditure
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