Vacancy for a Logistics Assistant at The Danish Refugee Council
Employment Nigeria
11-Jan-2018
ABUJA ,
Logistics
NGO
The Danish Refugee Council (DRC) a not for profit, non-governmental humanitarian organization is recruiting to fill the position below:
POSITION : Logistics Assistant
Requirements
Essentials:
- 2 years experience in Logistics, including Procurement, Supply Chain, Fleet Management & Inventory.
- Knowledge & experience of dealing with service providers and contractors’ management.
- Good computer skills in MS Word & Excel.
Desirables:
- Flexible & willing to work in a remote setting & to travel to other field locations.
- Understanding and experience of security management.
- Experience from working in an (I)NGO
Responsibilities
Fleet Management:
- Ensure vehicle/s are properly cleaned, road worthy and utilized as per the organization’s polices and maintain documentations.
- Ensure that the allocation of vehicle/s and driver/s is done in an effective manner, in response to authorized transportation requests.
- Ensure issues related to maintenance are reported immediately to the Head of Base or to the Logistics and Procurement Manager and to owner of the vehicle if hired.
- Ensure copies of all Logbooks, Maintenance Reports, Fuel Reports and Mileage Reports exist in appropriate files for each month and all data are captured and reported.
Assets Management:
- Maintain the records of Assets, Equipment for the office in line with the Assets recording system for the country programme.
- Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the DRC policy.
- Ensure that all assets are properly maintained and looked after. Any misuse and abuse is reported to the Logistics Manager and to the head of base.
Inventories and Stock Management:
- Ensure stock movement documentations are updated and stock reports are produced on time.
- Ensure stocks Reports are circulated to all sector managers biweekly or on monthly basis and per request.
- Support distributions of NFIs as required.
- Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the warehouse/stores are well maintained.
- Ensure that the movement of inventories To or From the warehouse & stores are correctly documented; authorized and paper work is done as per procedures.
- Inform the relevant Programme staff/managers upon the receipts and dispatches and coordinate with them, as it may be necessary. Allow requesters inspection of items upon delivery.
Power Systems Management:
- Ensure all power generation equipment, electric appliances and power systems are well maintained
- Ensure issues related to power systems are timely reported and solutions are sought under the guidance of the Logistics Manager.
- Monthly reports of use and maintenance are produced and submitted to the Logistics Manager.
Transportation:
- Arrange for transportation of goods as required and ensure accurate documentation maintained.
- Arrange for the distribution of programme supplies as per plan and coordinate with programme teams.
- Ensure safe transportation of programme mail pouches to the field offices and the relevant procedures are adhered to by the drivers and mail carriers.
General Work and Filing:
- Ensure all paper work is kept according to DRC’s policies and procedures of and filed neatly with supporting documents in respective files.
- Undertake any other reasonable duties requested by line manager, where they do contradict the organization’s policies.
- The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
- Implement standard DRC logistics systems and procedures
- Provide training and support to other logistics colleagues when requested.
- Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
- Provide technical inputs on procurements related to vehicles, generators & power systems and other technical items required for logistics operations.
Conditions
- Availability: 15th January 2018
Salary and Conditions
- In accordance with Danish Refugee Council’s Terms of Employment;
- The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.
Sorry the application deadline for this job has elapsed
